Data Management

Submit Data to CROWNWeb

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Submitting patient and clinical data to CROWNWeb through the NRAA HIE is cost-effective and efficient. The information below provides tips and techniques for making preparations for data submissions, tools to handle errors, announcements for clinical submission closure periods and guides for interpreting CROWNWeb data quality improvement reports.

Preparing for CROWNWeb data submissions

Data submission error handling

CROWNWeb clinical data submission closure period announcements

CROWNWeb Data Submission Quality Improvement Reports

The NRAA HIE delivers detailed data quality improvement reports for specific errors identified by CROWNWeb. The report guides describe the data included in the reports and how the information can be used to correct data submission errors improving the quality of data submissions.

The Quality Improvement Report Guides are delivered to your organization as comma-separated value or .csv document types.  The .csv document type can be imported into an Excel spreadsheet for easier reading and information management. This guide provides instructions for importing data from a .csv file into Excel.

Quality Improvement Report Guides

The Near Match report contains specific information for demographic file submissions for patients that received an Error 100 message. The report shows the patient’s data that was submitted from the facility compared with the data present for that patient in CROWNWeb, highlighting where the mismatch of data occurred. The report contains personal identifiable information and should be handled in a manner consistent with your facility’s data handling and use policy.​

The System Discharge report provides patient admission and discharge information from CROWNWeb to reconcile with information in provider electronic medical record systems.


The Patients Missing Clinical data report provides specific information by patient for clinical information that has not been submitted to CROWNWeb.

The Facility Completion by Month report provides a percentage of completed monthly clinical data submissions, by clinical modality, received by CROWNWeb.

The Saved and Missing 2728 report provides details on saved and missing 2728 Forms that need to be submitted to CROWNWeb.

The UNOS Report provides a listing for dialysis facilities about patients in-scope that are included in the Transplant Wait List feed from UNOS.


The Invalid SSN Report provides a list of patients with an invalid SSN that needs to be corrected or deleted in CROWNWeb.